spb/ultra-sharp-agent-skills Public

1<!--2Author: Simon-Pierre Boucher3Contact: contact@spboucher.ai4-->56# Examples — Meeting Notes House Style78## Contents9- Action-item pairs10- Complete worked example (bad → house style)11- The "no decisions" meeting12- Gotchas1314## Action-item pairs1516| ❌ Never | ✅ House style |17|---|---|18| Team to look into hosting costs | Alex: cost comparison of the 3 hosting options in a shared sheet — by Aug 12 |19| Marketing to follow up with the agency | Priya: get revised banner quotes from the agency, post in #launch — by Thu |20| Everyone review the spec | Each of Dana/Alex/Sam: comments on spec v3 in the doc — by Mon 10am |21| Discuss pricing next time | OPEN: pricing tier for EDU — Simon adds it to next sync's agenda with legal's VAT answer |2223## Complete worked example2425**Raw input (chronological ramble):**2627> talked about launch date, marketing wants sept, eng says risky. went back28> and forth on the export feature. decided to cut it. sarah raised the EU29> question again, nobody had the legal answer. mike will do something about30> the beta emails. next meeting tuesday.3132**❌ Bad version (chronological, ownerless):**3334> Meeting Notes35>36> We started by discussing the launch date. Marketing prefers September but37> engineering expressed concerns. There was a long discussion about the38> export feature and it was eventually decided to cut it. Sarah raised the39> EU question again. Mike will handle the beta emails. Next meeting Tuesday.4041**✅ House-style version:**4243> **Aug 5 · Launch sync · Sarah, Mike, Priya, Simon (notes) · Goal: lock scope for Sept launch**44>45> **Decisions**46> 1. Export feature cut from launch scope — blocks 0 of 12 beta customers;47>    keeping it risks the September window. (Revisit for the October release.)48>49> **Action items**50> - Mike: send beta-cohort email announcing the export change — by Aug 751> - Priya: confirm Sept 15 with the agency and book assets — by Aug 852> - Simon: circulate these notes; corrections by Aug 6 noon53>54> **OPEN**55> - EU availability at launch — blocked on legal's VAT answer.56>   Next: Sarah asks legal by Aug 7; decision at Tuesday's sync.57>58> **Discussion summary**59> - Marketing (Priya) holds Sept 15; engineering (Mike) called the date60>   "tight but doable" once export was cut.61> - Sarah noted the EU question has now slipped twice — hence the OPEN flag62>   with a dated next step.63>64> Next sync: Tue Aug 12, same time.6566## The "no decisions" meeting6768> **Aug 6 · Architecture brainstorm · Full eng team · Goal: explore options (no decision expected)**69>70> **No decisions — discussion only.**71>72> **Action items**73> - Dana: write up option A (event-sourced) as a 1-pager — by Fri74> - Sam: write up option B (CRUD + audit log) as a 1-pager — by Fri75>76> **Discussion summary:** [3–5 neutral bullets]7778## Recurring-meeting variant (carry-forward discipline)7980For weekly syncs, open with last week's actions and their status — an action81item that never gets re-read never gets done.8283> **Carried from Aug 5:**84> - ✅ Mike: beta-cohort email — sent Aug 785> - ❌ Priya: agency confirmation — slipped; new date Aug 14 (2nd slip — flagged)86>87> **Decisions** …8889Rules: a slipped action keeps its history ("2nd slip") rather than silently90getting a fresh deadline; done items appear once with ✅ then drop off; an91action slipping three times goes to the meeting agenda as a blocker, not92back onto the list.9394## Gotchas9596- **"Owner: everyone"** means owner: no one. Split it per person or assign97  one collector.98- **Deadlines like "next week"** rot instantly — convert to a date while the99  meeting context is fresh.100- **Decisions hidden in the discussion section** get missed by the101  decisions-only readers; if it was decided, it appears under Decisions,102  full stop.103- **Recording who was late/absent-with-excuse** is surveillance, not minutes —104  list attendees, skip the commentary.105- **The corrections window** ("stands as the record after tomorrow noon")106  is what turns notes into an authoritative artifact; don't skip it.107