Onboarding checklist — template (HR-T-07, 2025)
Use this template to prepare the onboarding letter of every new employee. The letter is addressed to the employee, signed by the HR coordinator, and lists the items below with the applicable dates. Replace the placeholders in brackets.
Employee: [full name] — Position: [position], [department] — Start date: [start date] — Pay: [rate or salary] Supervisor: [supervisor name] — Probation: 3 months from the start date (ends [start date + 3 months])
Before the first day
- Signed employment agreement returned to HR.
- Federal TD1 and Québec TP-1015.3 tax credit forms completed.
- Social insurance number and void cheque (direct deposit) provided.
- Emergency contact form completed.
First day
- Welcome meeting with the supervisor; tour of the plant; parking and badge access.
- Health and safety induction (CNESST plant rules, lockout procedure, PPE issued: safety boots allowance, glasses, gloves).
- Locker assignment and time-clock enrolment (fingerprint).
- Union membership form (for unionised positions) — collected by the HR coordinator, forwarded to the local.
First week
- Workstation training with the assigned buddy; quality procedures QP-11 and QP-14.
- HRIS self-service account activated (timesheets, leave requests, pay statements).
First three months
- 30-day check-in with the supervisor; 90-day probation review.
- Group insurance and pension plan enrolment, eligible after 3 months of service ([start date + 3 months]).
Sign-off: HR coordinator ___________ Supervisor ___________ Employee ___________